How to make employee name badges from a roster

Name, role, and a logo. Print the staff list

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How to make employee name badges from a roster

Published: · 3 min read · How-to
Do this in the free app: app.mylabelmaker.com. No signup. Design the label, then print on a Zebra or download PNG / PDF / ZPL.

Open name badge template

How to make employee name badges without a badge vendor: put staff in a sheet, open the free label maker, map {{name}} and {{role}}, add the logo, print. Same face for every hire this year.

Good to know: Do not print employee IDs you treat as secrets, or door codes, on a visible badge.

How to make employee name badges

  1. Export HR or a simple roster: name, role, department.
  2. Open the free label maker. 3x2 or 4x3 works for most clips.
  3. Add the logo, {{name}} large, {{role}} under it.
  4. Preview two people. Print on thermal stock or export PDF.

New hires later

Save the JSON. Next month you only add a row and print quantity 1. You do not rebuild the layout in Word.

Print or save

Zebra thermal: print from the browser with Browser Print at the printer’s DPI. Everyone else: download PNG, JPEG, SVG, PDF, or ZPL. JSON keeps the editable master.

Print the staff badges

One layout. The whole roster.

Open free label maker