A Comprehensive Guide for Label Makers

Label makers have finally cemented their status on the market due to their usefulness. Individuals and office professionals have been using these effective gadgets in keeping things a lot more organized in their domain.

A number of individuals might have learned about their benefits at their workplaces, while some might have found out about their usefulness at home. Label makers have many uses, and they are excellent companions for making items at home and the workplace more organized.

Kinds of label makers

The label maker has been around longer than you think. Just go back to the days of the Dymo embossing label maker/printer, which produced labels with raised fonts and numerals on a sturdy roll made of plastic with an adhesive tape backing.

This is actually still being used, but thanks to technology, more upgraded label makers are now available for consumers to use for their organizational tasks. These are the different kinds of label makers:

Embossing label maker

This was the old standard and was launched in the 1950s. The printer comes with a wheel that has all the letters, numerals, and a few common punctuation marks. The user placed the preferred character in a tiny window then pressed on the handle.

A molded tab will then push the character into the adhesive-backed tape. This kind was used by businesspersons, sports coaches and the military, those who preferred a sturdy label.

Direct thermal label maker

This kind employs heat-sensitive paper that “burns” the characters into the tape. It has more selection in terms of punctuation marks compared to older models.

It also allows for customization like frames and multiple fonts. However, the labels that this kind produces are often prone to fading. Most handheld models use this particular method.

Thermal transfer label maker

The thermal transfer kind works in the same manner as the direct thermal label maker, but it differs from the latter since the unit uses resin, wax or a combo of wax and resin ink from a ribbon into a tape. The ink for this unit is quite tenacious and capable of maximizing the lifespan of labels. They are scratch, smudging, and chemical resistant as well.

Desktop label maker

The desktop kind connects with a PC or Mac computer and it is capable of printing labels by means of a software program or application. These units are portable and will fit conveniently on a work desk or positioned together with other printing machines in shared workplace settings. The unit prints 4-inch labels as a standard.

Commercial and industrial label makers

This kind is sturdier and more hardwearing compared to the handheld ones, and certain models used in the office. They are meant for industrial surroundings like workshops, compared to the home or normal office settings.

They are capable of supporting bigger labels from 8” wide and larger. Many commercial and industrial label makers/printers are employed in warehouses, distribution centers, and factories. There are portable and fixed versions of this kind meant for construction site use, and other kinds of off-site usage.

They are built to be resistant to all elements, and have stronger shock resistance for the intermittent mishandling. This kind of label maker operates uninterruptedly as a component of a production order.

Factors to consider when buying a label maker

While owning the best label maker is not a requisite, it is a beneficial device to have around especially if you want more organization at home and in the workplace. Labelling items in the kitchen, your closet, the medicine cabinet in the bathroom, your children’s things, and other items or clutter around, will surely help in the general cleanup at home.

In the office, labeling your items and documents will always help keep them in their rightful places and not on somebody else’s desk. Searching for and cleaning items will be a lot easier if you tag your items with the help of this device.

There are several factors that you need to consider before you go and look for the best label maker for your specific needs and requirements.

You first have to think about the kind of label material that you need since there is a wide variety of materials available on the market. The type of material that you need will be based on what you plan on doing with them.

Several might be capable of being water and grease resistant, while others can withstand a great deal of temperature. There are also some non-glossy kinds that will work great in the office. The label maker that you select has to be capable of taking in your specific needs and providing a selection of label materials.

If you frequently label items with bigger sizes, like compact disc cases, you can make do with a 3.5mm label. However, you might also need labels for name tags or others which will need a number of text lines. There is a wide range of styles and widths for labels, so look for a label maker that has a good variety of width selections for additional versatility.

If you are particular about keyboards, then you have to know that there are a few styles of keyboards that are available on label makers. There are models that feature the QWERTY style, while there are others that feature a straightforward sequenced alphabetic design. The kind of keyboard that you pick should be based on your personal preference.

What makes the best label maker?

There are plenty of features that a label maker might offer consumers. Not all label makers available on the market offer the same set of features. However, if you are searching for a quality, versatile model that can be used for a number of label-making tasks, you should look for products that include the following aspects:

A bigger selection of text styles and font sizes

Based on a model, several units can even do other things like print clip art, icons, and add ornamental borders. In case you don’t need anything fancy, then purchasing a model with those extra bits would be a waste of your money.

Therefore, look for the standard kind. But if you frequently have label jobs that need unique concepts or versatility, go for a product that provides users with a greater selection of styles.

AC adapter or batteries

If you want to save money, you can get a model that includes an AC adapter in the package. Batteries are convenient for individuals who travel a lot but, then again, using batteries often means that you will be spending a lot of money on batteries.

Backlit display

Quality models have a backlit display screen which allows you to preview the label first before printing. A model with a backlit display also allows for better viewing in low lighting conditions.

Able to save label styles that are frequently used

Many label makers possess the capability to save label styles that are frequently used and printed by the user. In case you want to make use of certain labels on a regular basis, you will want a label maker that is capable of saving numerous of styles so there will be no need for you to re-create them all over again. It saves time and effort.

Automatic label cutter

For greater convenience, it is good to invest in a model that has an automatic label cutter. It makes the procedure easier, particularly if you are doing larger labeling tasks. An auto label cutter will mechanically cut the label the minute it is produced, ready for peeling and application.

Uses thermal printing

Look for a model that uses thermal printing since this is the easiest, fastest and most long-lasting method of making and producing labels. You can also opt for the old-fashioned way of label making which engages embossed methods, they are long-lasting as well, but the process can be slow and cumbersome.

Should have an automatic shut off

An excellent label maker features an automatic shut off. This feature usually turns the unit off in case the device has been idle for 15 seconds or more. This saves the unit’s battery life; if you plan on using handheld units that operate on batteries, having a label maker with an auto shut off feature is an advantage.

Able to integrate with a PC or Mac

One great feature that makes a label maker even more interesting and convenient is the ability to integrate with a PC or a Mac computer. Having this feature will mean more styles and editing options for you. It will also make the unit more capable of finishing bigger labeling tasks. Models that include this feature usually include a USB cable.

5 Great Label Maker Suggestions

We have discussed what you need to know about the device, the factors that you need to remember, and the best features that a working unit should have. In this part, we have listed 5 popular choices of label makers, as seen on customer feedback. Read up and choose one from this list.

Brother P-Touch PT-D210 Label Maker

The P-touch PT-D210 makes organizing and making labels for office and home use easier and faster! It has quick-access, one-touch keys which allow you to acquire the fonts, frames, symbols and templates that you need for your designs.

In addition, you can have a quick look at your work through the display so that you will know the label’s appearance before printing it out. It has 14 fonts, 10 styles, 97 frames and over 600 symbols that you can add to your labels to make them look unique.

It also includes simple templates that you can just type in, and then press “print.” Truly, this is a nice gadget to have around the house or the office.


  • A great selection of items that you can add on your label from fonts down to templates
  • Lightweight and portable
  • Can be used with 6 AAA batteries or AC adapter (both sold individually)
  • Includes durable protective case
  • Brother’s TZe tapes have a nice selection


Does not come with batteries or an AC adapter

Epson LabelWorks LW-400 Label Maker

Epson is today one of the most trusted brands in the printing industry, and it is only natural that they added a label maker to their lineup of solid products. The LabelWorks LW-400 is a highly functional labeler with neat features and a nice selection of fonts, frames, symbols and all sorts of great items that you can add to your labels.

It has a backlit display which makes you create and print labels anytime you need, regardless of the lighting conditions. You can also use a great range of tapes for this item, with greater choices in colors and sizes. It displays top notch versatility with a bigger integrated memory so you can store your labels if need be.


  • Efficient due to its smaller margins which mean less label waste
  • LCD backlit display
  • Wide selection of fonts, styles, barcodes, frames, symbols and more
  • Bigger built-in memory can store up to 50 label designs for reprints
  • Lightweight and portable
  • Comes with a sturdy protective case
  • Can print with less noise
  • Capable of printing barcodes for products and merchandise


None thus far

DYMO LabelManager 160

The DYMO LabelManager 160 Hand Held Label Maker is a constant bestseller on certain e-commerce sites and with very good, valid reasons. This is a straightforward, user-friendly unit that will accommodate your entire label-making needs.

It is portable and compact, so you can design and print anywhere you go, anytime you need. It presents a variety of 8 text styles and 6 kinds of font sizes. It includes over 200 kinds of symbols that let you create any text style. The product also warranted much positive feedback from a large number of consumers.


  • Portable and travel friendly
  • Simple and easy to use
  • Includes a good range of text, symbols, styles and more
  • Can be used with either 6 AAA batteries or an AC adapter


Batteries and AC adapter sold separately

Brother Printer PTD600 Label Maker with Color Display

Brother is among the brands that are trusted due to their products’ reliability. Their devices are known in the business as products that will do what they claim to do. They have a wide-ranging line of label makers available, for instance, the PTD600, a PC-connectible model with a color display.

It comes with a nice selection of features that you will not want to miss, including a backlit color display that allows you to see your creations before the printing process. You can use this as a separate device, or you can connect it to a PC or Mac thanks to its handy USB port. The high-res feature allows viewing clear graphics that you will appreciate.


  • Full color backlit display
  • Includes automatic tape cutter
  • Includes USB port which connects to either PC or Mac
  • Can print readable, crisp text
  • Package includes AC adapter
  • Can also be used with 6 AA batteries (sold separately
  • Lightweight and portable


Not user-friendly

Brother PTD400AD Label Maker with AC Adapter

Make readable, unique labels with the Brother PTD400AD Label Maker. It features a QWERTY keyboard for quick input and printing. Its display allows previews so you will get to see your finished label layout before the printing process.

Its one-touch formatting feature provides fast access to its library of fonts, frames, symbols, and various patterns. Into reprinting labels?

Then save up to 50 distinctive labels on it for a faster way to print items. The device holds 14 fonts and over 600 symbols and barcodes. You can use the unit with laminated TZe tapes from sizes ¼”  to 9/64” for either home or outdoor use.


  • Provides previews before printing
  • Works with either 6 AA batteries (not included) or AC adapter (included)
  • Portable, lightweight and great for travel
  • Has great selection of fonts, styles, frames, bar codes and symbols
  • Has 2-year limited warranty and free phone support


  • Not that user friendly
  • Might be a bit expensive for some


Label makers are good for businesses since you can use them to organize office documents instead of filing them in messy folders. The staff can also label the company’s product packages with it. The unit can also be used for the company or brand’s handouts or brochures.

At home, you can use a label maker in your kitchen; you can label storage counters, cupboards, pantries and various food items by means of the device. Moms can label their children’s school items with a label maker.

You can use it around the house for labeling storage boxes, clothing, toys and organizing items like CDs and DVDs. Other than that, you can also use the item in fun activities like scrapbooking and making gift tags for birthdays, weddings and other related events.

Since there are lots of different versions of label makers around, you have to research the information that will steer you to a better buying decision. You have to have a better understanding of how the unit works, and hopefully this article helped you with what you need.